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Calculating holiday entitlement

Started by Lost in Lewisham, 14-02-22, 01:49PM

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Lost in Lewisham

I've been trying to calculate my holiday entitlement for the coming year but I can't make sense of the information on the colleague help pages. Can anyone here explain it simply? 

I am contracted to 26 hours a week. I work 9-7 Tues and Fri, and 6-10 on Wed and Sat evenings.

Team leader says it's basically 4 weeks times my contracted hours = 104 hours? Looking at the bank holiday calendar on here I'm due to work on Fri 15th April. Not sure how that affects things. For what it's worth I started at Tesco about 12 months ago.

NightAndDay

#1
As you're a new starter, you don't get any additional holiday on top of your statutory minimum which is 5.6 weeks pro-rata, Bank holidays don't have to be given as holiday but Tesco does, so full timers get 28 days and 8-9 bank holidays which can be taken in lieu of another day.

As you're a part timer working 4 days a week, you multiply 37 days by 0.8 which should give you 22 days and 6 bank holidays to take every year.

On your payslip, it tells you on tbe bottom right corner your days earned, entitled and taken and a separate part for bank holidays.

lucgeo

@Lost in Lewisham

What NightandDay says, but check that as they do hours calculation, not shifts now?

But I'm confused, you say you're contracted for 26 hours?
9-7 shift is 10 hours x 2 = 20hrs - break 90 mins x2 = 17 hours
6-10 shift is 4 hours x2 = 8 hrs - break 15 mins x 2 = 7.5 hours
Live for today. Learn from yesterday.

NightAndDay

I believe they changed the 1.5 hour break for 9+ hour shifts to 45 minutes a while back.

lackofinterest

nah still 90 mins which is too long but they insist on it

barafear

Quote from: NightAndDay on 14-02-22, 02:51PM
As you're a new starter, you don't get any additional holiday on top of your statutory minimum which is 5.6 weeks pro-rata, Bank holidays don't have to be given as holiday but Tesco does, so full timers get 28 days and 8-9 bank holidays which can be taken in lieu of another day.

As you're a part timer working 4 days a week, you multiply 37 days by 0.8 which should give you 22 days and 6 bank holidays to take every year.

On your payslip, it tells you on tbe bottom right corner your days earned, entitled and taken and a separate part for bank holidays.

Not sure you mean "37 days by 0.8"??

NightAndDay

#6
As he works 4 days not 5 he gets 20% less, or the pro rata'd amount so 4/5 of 37, or 37 x 0.8 rounding down the fractional parts.

lucgeo

@Lost in Lewisham

What kind of store do you work in??
Live for today. Learn from yesterday.

Redshoes

Your team leader is correct. A good starting point is your contracted hours times four.

Lost in Lewisham

Thanks for all the replies. I'm a CDD in an Extra. On a 9-7 shift I get a 1 hr break and no break on a 4 hour 6-10 shift. I don't see how I can get given 6 bank holidays as I'm only scheduled to work on one of them. Obviously it would be different if I worked full time Monday to Friday.



Redshoes

As holidays and bank holidays are now just hours, I will update on what I have said in previous comment.
Colleagues with less than 12 months service will have pro-rata holidays, depending on your start date.
Your weeks are your contracted hours, this means is actual working hours so does not include breaks. So if you did 3 x 4 hour shifts this would be eleven and a quarter hours as you would get a 15 min break each day.

Holidays and Bank holidays combined.
Less than 12 month gets 5.6 weeks
More than 12 months but less than five years gets 6 weeks
5 years but less than 10 years gets 6.6 weeks
10 years but less than 15 gets 7.2 weeks
15 years or more gets 7.6 weeks

Remember you need to use some of these hours for Christmas and you will get a personal day that is not calculated in hours, it's still a whole day, if still employed after the end of September, it think it's September anyway.

Redshoes

#11
The days you work no longer have an impact on the holiday entitlement.  As most bank holidays fall on a Monday it is not just people who work a Monday who get them, everybody does. The however part of that is that you may be required to work, but this is a last resort and does not include Christmas.  It varies from store to store, I have worked in a few.  The one I'm in just now the bank holidays are not difficult to fill, most people prefer to add the time together and take off as whole weeks.  As we are a superstore, we don't open Boxing Day.  The hardest day for us to fill is the 1st Jan as it's a Scottish store. The 2nd Jan is a holiday in Scotland too and that is almost as hard to fill as the 1st.

lucgeo

#12

So everyone over 12 months gets 6 weeks now, irrelevant of contracted days?? Which I suppose evens out those who were contracted on the most BH Mondays to those who aren't!

From you're post, it would appear  the poster is not having proper entitlement of breaks? What is the set breaks now for a 10 hour shift in an extra ...still 1.5 hour??  You've stated a 4 hour shift should be 15 mins  :thumbup:

Live for today. Learn from yesterday.

lucgeo

#13
@ Lost in Lewisham

It would appear you're not having your correct break times?? Are you sure you're getting paid for 26 hours and not for 24.5 hours??
If you have a wages clerk, chances are they are paying you for 24.5 as the breaks are automatically taken off by them?

Awaiting clarification from other posters as to agreed break times in situ now for a CDD...but Redshoes who is a manager at their store, has stated a 4 hour shift is still a compulsory 15 min break!
Live for today. Learn from yesterday.

fatlad

CDD not entitled to any breaks upto 5.5hr shift. We have a list of break entitlements on our colleague board in store.

lackofinterest

#15
Quote from: Redshoes on 14-02-22, 08:20PM
As holidays and bank holidays are now just hours, I will update on what I have said in previous comment.
Colleagues with less than 12 months service will have pro-rata holidays, depending on your start date.
Your weeks are your contracted hours, this means is actual working hours so does not include breaks. So if you did 3 x 4 hour shifts this would be eleven and a quarter hours as you would get a 15 min break each day.

Holidays and Bank holidays combined.
Less than 12 month gets 5.6 weeks
More than 12 months but less than five years gets 6 weeks
5 years but less than 10 years gets 6.6 weeks
10 years but less than 15 gets 7.2 weeks
15 years or more gets 7.6 weeks

Remember you need to use some of these hours for Christmas and you will get a personal day that is not calculated in hours, it's still a whole day, if still employed after the end of September, it think it's September anyway.
i get 8.6 weeks combined. over 15 years service

lackofinterest

Quote from: fatlad on 14-02-22, 10:14PM
CDD not entitled to any breaks upto 5.5hr shift. We have a list of break entitlements on our colleague board in store.
testicles!!!!!!!

dirty-donkey

Quote from: NightAndDay on 14-02-22, 05:04PM
I believe they changed the 1.5 hour break for 9+ hour shifts to 45 minutes a while back.
Can you remember WHEN this was changed? I have contract issues looming!

Lost in Lewisham

Quote from: fatlad on 14-02-22, 10:14PM
CDD not entitled to any breaks upto 5.5hr shift. We have a list of break entitlements on our colleague board in store.

Just confirm break structure for drivers, cut and pasted from the click and learn training.

"You're entitled to breaks while you're at work, time off between shifts and days off.
For Dotcom Drivers we have agreed with USDAW the following break periods;
Up to 6 hours: no break entitlement
6-9 hour shift: 30 min break
9+ hour shift: 60 min breakl"


Quote from: Redshoes on 14-02-22, 08:20PM
As holidays and bank holidays are now just hours, I will update on what I have said in previous comment.
Colleagues with less than 12 months service will have pro-rata holidays, depending on your start date.
Your weeks are your contracted hours, this means is actual working hours so does not include breaks. So if you did 3 x 4 hour shifts this would be eleven and a quarter hours as you would get a 15 min break each day.

Holidays and Bank holidays combined.
Less than 12 month gets 5.6 weeks
More than 12 months but less than five years gets 6 weeks
5 years but less than 10 years gets 6.6 weeks
10 years but less than 15 gets 7.2 weeks
15 years or more gets 7.6 weeks

Remember you need to use some of these hours for Christmas and you will get a personal day that is not calculated in hours, it's still a whole day, if still employed after the end of September, it think it's September anyway.

So on this basis assuming a full timer works 37 hours a week:

26 / 37 = 0.703
6(weeks) x 37 = 222
0.703 x 222 = 156.066
156 hours.

Cut and pasted from colleague help:

"Check your holiday entitlement

If you're a Stores colleague, you can check this year's absence balance by looking at the bottom of the first page of your payslip (learn how to view your payslip). To find out your holiday entitlement for next year, ask your line manager or your Wage or Admin Clerk."

Anyway, thanks again for all your input. Easiest thing is probably wait until new holiday year when my updated hours allocation will magically appear on my payslip. Don't need to be bothering the wages clerk when she's probably up to her eyeballs in pay queries. I'm pretty rubbish with excel but for someone that knows what they're doing you'd think it would be easy to come up with a formula to allow you to input start date, job description (to allow for differing break structures) and contracted hours worked. Up would pop the magic number. Simples.

barafear

L in L:

Your calculation seems pretty robust - although I believe Tesco's full-time hours is 36.5? So that would benefit you slightly.

In addition to that, you'd also need to add on your BH hours - I'm guessing that will be something along the lines of 7.3 hours (roughly the no. of hours for a 5 day a week full timer on 36.5 hours) multiplied by 6 days (you're entitled to 6 BHs given you work 4 days a week) - so roughly another 43.8 hours.

Enjoy.

LittleMiss

#20
I work 36.5 hrs weekly and get 277.50hrs. I'm sure it works out less than the previous way 🤔

lucgeo

So I get this hours thing being better.  So is it now that people don't have to take a whole day, but can just use hours and take a part day?

People taking time owed, PD etc...now can't choose their longest shift day, but is BH just given as hours in credit, for the colleague to take anytime, but the day recognised as paid day off if the colleague chooses? Do they still get a premium for working it and the hours credited back?
Live for today. Learn from yesterday.

Redshoes

Yes, you can now book part days. You can't do this a long way in advance but if you have an app etc you can request going home an hour early and you can use holiday. It used to be time back or unpaid.
It's a great thing for anyone who has come back to work after being off long term. The return to work plan can have whole days as holiday or shorter days. It depends on the individual and it is never one fit suits everyone. It is a far easier way to enable shorter working days when needed.

gomezz

I still don't get how you can book part days / a few hours left over at the end of the year if you are a CDD and your time at work is dictated by the van going out and coming back at specified times.  Can't see customers and managers being happy if you come back an hour or two early with undelivered orders still on board.  What happens about those few odd hours if not taken as holiday?
"The progress of the kart is more important than its direction"

oldfashionedplayer

Any holiday hours not taken would be lost, like it says in policy, its mainly. Up to to the colleague to book and use them all, so if managers aren't happy that's unfortunately going to be a them problem, if you want the time, book it, they'll have to work around it 🤷‍♂️, should have plenty of notice anyhow with the hours system...

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